How do I setup my email software?

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QUESTION
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How do I setup my email client software?

 

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ANSWER
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We will use Microsoft Outlook 2010 and 2003 as examples (see EXAMPLES) to give you an idea of the steps involved for whatever email client or software you may be using.

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You may also use webmail instead of an installed email software on your computer:
http://www.anysitesupport.com/how-do-i-logon-to-webmail/

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The basic account settings which will be the same across all email clients are as follows:

INCOMING MAIL SERVER (IMAP, POP3): mail.YOURDOMAIN 

OUTGOING MAIL SERVER (SMTP): mail.YOURDOMAIN 

USERNAME: Your full email address

PASSWORD: The password you chose when you setup the email account

Outgoing Authentication: True, Yes, Checked, etc…

Protocol: Both IMAP and POP are supported
(http://www.anysitesupport.com/what-is-imap-or-pop-email-protocol/)

 

You may use either SSL or non-SSL: 
non-ssl: IMAP 143 and SMTP 587
ssl: IMAP 993 and SMTP 465.

 

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EXAMPLES
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MICROSOFT OUTLOOK 2003

Tools, Email Accounts…
Add a new e-mail account, Next
Select POP3 or IMAP, whichever suits you best (http://www.anysitesupport.com/what-is-imap-or-pop-email-protocol/)
Your Name: ANYTHING YOU CHOOSE
E-Mail Address: YOUR EMAIL ADDRESS
User Name: YOUREMAIL@YOURDOMAIN
Password: YOUR PASSWORD
Remember Password: checked
Incoming mail server: mail.YOURDOMAIN  
Outgoing mail server (SMTP): mail.YOURDOMAIN 
More Settings button, Outgoing Server tab
My outgoing server (SMTP) requires authentication: checked
Use same settings as my incoming mail server: selected
OK
Next, Finish

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MICROSOFT OUTLOOK 2010

File, Info, Account Settings, Account Settings
Email tab, New button
E-mail Account, Next
Manually configure server settings or additional server types, Next
Internet E-mail, Next
Your Name: ANYTHING YOU CHOOSE
E-Mail Address: YOUR EMAIL ADDRESS
Account Type: Either POP3 or IMAP will work
Incoming mail server: mail.YOURDOMAIN  
Outgoing mail server (SMTP): mail.YOURDOMAIN  
User Name: YOUREMAIL@YOURDOMAIN
Password: YOUR PASSWORD
Remember Password: checked
More Settings button, Outgoing Server tab
My outgoing server (SMTP) requires authentication: checked
Use same settings as my incoming mail server: selected
OK
Next, Finish, Close

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OS X Mail Client 

Mail menu, Preferences (or Command + Comma)
Accounts tab
Plus button at bottom of list of accounts on left
Choose a mail account to add: “Add Other Mail Account…”, Continue

Full Name: WHATEVER YOU WANT 
Email Address: YOURADDRESS@YOURDOMAIN
Password: YOUR EMAIL PASSWORD
Click Create button

Account must be manually configured, click Next

Account Type: IMAP
Mail Server: MAIL.YOURDOMAIN (EX: mail.anySiteHosting.com)
User Name: YOUR FULL EMAIL ADDRESS (EX: support@anySiteHosting.com)
Password: YOUR EMAIL PASSWORD

Click Next
Additional account information required – click Next

Incoming mail server info – accept defaults: 
Path Prefix: (blank) 
Port: 143
Use SSL : Checked
Authentication: Password

Click Next

Outgoing Mail Server Info
SMTP Server: MAIL.YOURDOMAIN (EX: mail.anySiteHosting.com)
User Name: YOUR FULL EMAIL ADDRESS (EX: support@anySiteHosting.com)
Password: YOUR EMAIL PASSWORD

Click Create
Additional account information required – click Next

Outgoing Mail Server Info – accept defaults: 
Port: 587 
Use SSL : Checked
Authentication: Password

Click Create

 

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APPLIES TO / KEY WORDS
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Email
Software
Client
Setup

 

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REF
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Popular troubleshooting articles:
http://www.anysitesupport.com/email-cant-verify-the-identity-of-mailserver/
http://www.anysitesupport.com/why-cant-i-send-outgoing-email-through-qwest/

 


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